TopDoc Community Standards

Last Updated: September 1, 2026. These Community Standards are incorporated into the Patient Terms of Use and the Provider Terms of Use. Providers are also subject to the Provider Acceptable Use Policy.

For Patients

Topdoc’s mission is to give power to the patient, and our company’s No. 1 core value is “Patients First.” Our steadfast commitment to empowering patients guides how we orient our platform, our search results, and our business structure. In fact, that’s why finding and booking a provider through Topdoc’s marketplace is free for patients. You should never have to pay fees (from Topdoc or any of our participating providers) for finding and booking appointments with health care providers. (Your provider’s own charges for care, and any balance your provider sends you through Topdoc’s billing tools, are separate and are owed to your provider.) Topdoc will also never ask you for credit card or payment information over the phone or via email.

We expect all Topdoc users to be respectful of our service, the providers who participate, and other patients who are seeking care. To that end, the guidelines below outline our expectations for Topdoc users’ behavior. Consistent with our Patient Terms of Use, violation of these guidelines may be grounds for suspension or termination from Topdoc’s platform.

Safety

• Always treat others with respect and follow all applicable laws
• Never bully, harass, use profanity, threaten, intimidate, or inflict harm on providers, their office staff and administrators, or Topdoc representatives.
• Never discriminate against, or use inappropriate, disparaging, derogatory, discriminatory, or racist/bigoted speech towards providers, their office staff and administrators, or Topdoc representatives.

Accuracy

• Always input accurate, complete and up-to-date information, including your in-network insurance plan, when completing pre-appointment paperwork from Topdoc or your provider, etc.
• Only book appointments you plan to attend to respect both the provider’s time and other patients seeking care.
• Submit honest, fair and accurate reviews.

TopDoc User Obligations

• Make every effort to uphold your confirmed appointments; those are slots that will not be available to other patients seeking care.
• If your ability to attend your appointment changes, you are responsible for contacting your provider with as much advance notice as possible. Last-minute changes are very disruptive to providers and their staff and limit their ability to see other patients in need of care at that time.
• If you ‘no-show’, reschedule, or cancel appointments at a high volume, we reserve the right to limit or terminate your use of Topdoc’s service.
• Arrive to your appointment on time. If for some reason you are unable to do so, reach out to the provider’s office to notify them, and understand that they reserve the right to reschedule the appointment.
• If Topdoc or a participating provider suspects a patient is displaying unlawful drug-seeking behavior, we reserve the right to suspend or terminate that user’s use of Topdoc’s service.

Using Topdoc Through Your Provider

• Many providers use Topdoc for their patient portal, intake forms, reminders, phone lines, and billing. When you use those tools, you are communicating with your provider’s office, and your records belong to your provider. Direct questions about your care, your records, or your bill to your provider.
• Portal messages and phone agents are not for emergencies. If you have a medical emergency, call 911.
• Some phone lines and chat tools are answered by automated or AI assistants. Treat them, and the staff who follow up, with the same respect you would show in person. Ask to speak with a person whenever you prefer.
• Keep secure links and portal logins to yourself, and complete intake and consent forms accurately and on time so your visit can start as scheduled.

For Providers

While Topdoc exists to empower patients, we also recognize that delivering an exceptional patient experience requires a strong and trusting partnership with the practices and providers that use our platform, whether for electronic health records, revenue cycle management, patient engagement, or our patient marketplace.

The guidelines below serve as a provider code of conduct that outline our expectations for participating providers’ behavior. Consistent with the Provider Terms of Use and the Provider Acceptable Use Policy, violation of this code of conduct may be grounds for suspension or termination from Topdoc’s platform.

Safety

• Always treat others with respect and follow all applicable laws
• Never bully, harass, use profanity, threaten, intimidate, or inflict harm on providers, their office staff and administrators, or Topdoc representatives.
• Never discriminate against, or use inappropriate, disparaging, derogatory, discriminatory, or racist/bigoted speech towards providers, their office staff and administrators, or Topdoc representatives.

Professional Obligations

• Follow all applicable professional rules and ethical guidelines (including but not limited to the AMA’s Principles of Medical Ethics).
• Safeguard patient data, and adhere to HIPAA and other applicable guidelines in the use, maintenance, storage or disclosure of an individual’s health information.
• Always maintain a valid, up-to-date, and unrestricted license in all jurisdictions in which you practice and as necessary for Topdoc to display your specialties.
• Your first priority should always be the best interest of the patient; you should separate your financial interests from the treatment(s) you recommend or provide.
• Never facilitate or enable any unlawful drug-seeking behavior.

Accuracy

• Immediately notify Topdoc should there be any changes in the status of your license or your ability to practice.
• For appointments booked through Topdoc’s marketplace: When a Topdoc user books with a specific provider, ensure that the user sees the provider they selected.
• Topdoc users expect providers to honor their selected appointment times, venues and locations as confirmed at the time of booking. As such, make every effort to maintain accurate and up-to-date appointment availability and physical location information.
• Make every effort to honor and uphold Topdoc users’ scheduled appointment times, and prevent canceling or rescheduling.
• Maintain accurate Topdoc appointment records; this includes confirming appointments in a timely manner, marking cancellations and reschedules accurately, reporting patient no-shows, etc.

Marketplace Integrity (applies to practices using Topdoc’s patient marketplace and Marketing Services)

• Never charge fees that only pertain to Topdoc users or pass any part of your Topdoc fees on to Topdoc users (e.g. do not institute a Topdoc booking fee or charge a cancellation or no-show fee only to Topdoc users).
• Never directly or indirectly discourage or prevent Topdoc users from using the Topdoc platform as they intend.
• Never direct, instruct, or encourage Topdoc users to divert their bookings from the Topdoc platform (e.g. do not list your contact info or website in your professional statement, or otherwise encourage Topdoc users to book offsite).
• Never direct, instruct, or encourage Topdoc users to take actions intended to avoid incurring Topdoc fees (e.g. do not encourage Topdoc users to cancel their Topdoc bookings, or instruct Topdoc users to incorrectly mark themselves as an existing patient).
• Always pay for services rendered (e.g. never fraudulently dispute or refuse payment for new patient bookings generated through Topdoc’s marketplace).

General Conduct

• Never direct or instruct Topdoc users to do anything that would violate Topdoc’s Terms of Use and Acceptable Use Policy, including submitting false information.
• Never relay inaccurate, misleading or defamatory information about Topdoc’s service, policies or procedures to our users or anyone else; never present yourself as a representative of Topdoc. This does not restrict truthful statements, opinions, or comparisons about Topdoc.
• Never use Topdoc’s trademark, logo, or intellectual property without our prior consent.

Reviews and Public Profile (applies to practices using review-management or Marketing Services)

• Never request or accept reviews from someone with a conflict of interest. This includes, for example, current or former employees, competitors or peers, friends and family members, or anyone being paid or otherwise incentivized to leave a review.
• Never directly or indirectly attempt to prevent reviews (critical, negative, or otherwise), or to submit fraudulent reviews, for any purpose.
• Maintain an accurate, honest, and up-to-date Topdoc profile that includes your professional statement, location, and accepted in-network insurances and visit reasons.